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Facilities & Office Manager

Who we are:

Optiver’s story began over 30 years ago, when we started business as a single trader on the floor of Amsterdam’s options exchange. Today, we are at the forefront of trading and technology as a leading global electronic market maker specialising in pricing, execution and risk management. Working together, our traders and software engineers design proprietary systems and execute strategies to provide liquidity and increase market efficiencies. We don’t just meet industry standards we aim to set them!

What you’ll do:

Optiver’s Office Operations team is responsible for all aspects of office management including (but not limited) to our physical office space, safety, security, travel and events as well as management of our service providers, budget and facilities management. As the first local Office Operations hire, the successful candidate will need to be both hands on day to day and skilled at executing our goal of creating a best-in-class employee experience every day.

As a highly visible and interactive role, this person will be responsible for proactively identifying opportunities to develop an office environment that aligns to our culture of high performance and high reward. This role will be very varied and we are looking for someone who is eager to get stuck in to both operational and strategic Office Operations. Some responsibilities include:

  • Executing all office operations initiatives including:
    • Facilities management
    • Personnel moves
    • Remodelling projects
    • Front of house and receptionist duties
    • External vendor management
    • Travel and Events
    • Health and Safety
    • Office administration
  • Establish and maintain effective communication and strong relationships across the organisation with the goal of creating a best-in-class employee experience
  • Establish high level goals for the office based on business impact and return on investment
  • Provide oversight on all aspects of space planning, including working with business leaders to understand on-going short and long-term space requirements, tracking and reporting on occupancy/capacity, and working with external partners to include building management and real estate brokers to ensure our long-term goals are secure
  • Drive senior leader alignment, support and communication around any office or space renovations and act as point of escalation on such projects
  • Provide high level oversight on the performance of all third party service providers across office operations to ensure providers are delivering against service level agreements. Where required, evaluate alternative providers and support necessary change management
  • Oversee the office operations budget ensuring the proper procedures are in place to track, analyse and report costs and budget on a regular basis
  • Collaborate with Recruitment and HR to find on-going opportunities to support a strong culture and retention of top talent, ensuring an excellent employee experience

What you’ll need:

  • 5+ years’ experience in a fast paced, start-up style environment, experience in a similar role is preferable
  • Experience with facilities management
  • An understanding of building infrastructure fundamentals
  • High resiliency to competing priorities and uncompromising focus on quality
  • Ability to build strong relationships and credibility across a broad range of stakeholders
  • Excellent verbal and written communication skills
  • Excellent organisation and leadership skills
  • Patience and understanding when analysing and critical problem solving

What’s in it for you?

Optiver’s London office is the location of our foreign exchange trading business and a growing hub for our commodity trading business. You will be part of a well-established and high performing global firm whilst experiencing the excitement that comes from a growing operation. We offer a supportive environment for you to perform at your best. Some of our key benefits Include:

  • Competitive remuneration
  • 27 paid vacation days plus all UK public holidays
  • Daily Breakfast and lunch
  • Home to office commute covered
  • 50% paid gym subscription  
  • Private Medical Insurance
  • Pension scheme
  • Training and continuous learning opportunities
  • Access to conferences and Tech events
  • International transfer opportunities

When applying for a role with Optiver UK Limited, the recruitment process is run via our Optiver global recruitment team. The personal data you will submit as part of the recruitment process may be processed in the UK, US and the Netherlands. By continuing with your application you hereby consent to your personal data being processed in these locations. More information on how Optiver processes your personal data can be found in our Privacy Policy.